About Angus Jones

Angus started his first small business in 1989 and has since gone on to have a successful career in marketing. He realised although there were many websites for small business none was addressing the question of how to. Angus has a passion to articulate benefits that add value to customers/readers.

Top universities choose EditShare storage

Shared storage environments are critical to the successful operation of all modern-day education institutions. At the top of that tree are some of Australia’s oldest and most prestigious universities, including the University of Sydney and the University of Technology Sydney (UTS), both of whom use EditShare storage solutions supplied by Digistor.

The University of Sydney’s Manager, Media Production, Deputy Vice-Chancellor Indigenous Strategy and Services, Tom Cavdarovski, explained, “Our media team has grown over the last few years and our postproduction workflow has changed to meet the growing demands. We use EditShare systems and find them particularly suitable for a growing production slate.”


UTS’ Client Computing Manager Faculty of Arts and Social Sciences, Simon Prowse, agreed saying, “The Faculty of Arts and Social Sciences (FASS) runs courses in communications including journalism and production. These courses include sound production, film and animation. In the past FASS used a different shared storage solution but decided to move to a more open environment for production workflows. UTS has now been using an EditShare solution for around 9 years has recently acquired new EFS storage and FLOW licences for student off site usage for editing.”

For the University of Sydney, the requirements were centred around a secured, robust, 4K editing storage solution with Cavdarovski adding, “We have huge amounts of 4K data that needs to be accessed across multiple editors. Our content is captured on country with drones, C300 and DSLR cameras. We also produce multicamera live stream events, so having a post-production system workflow that integrates with creating pre-packaged content, is an important part of our workflow.”

In UTS’ case the university required a sizeable amount of storage capacity and bandwidth to handle up to 60 concurrent connections for editing from personal and group project spaces on the server.

Prowse said, “This time around we chose 10GB Ethernet with 20GB link aggregation to a 10GB switch. Since COVID there is more need for flexibility and a need for more students to work remotely. We also have students studying remotely overseas so the need for working from the server remotely was important. As most of the editing is done with Adobe, the Premier plugin was desirable.”

It’s clear for both universities that the EditShare solutions for education shared storage environments are a vital part of their courses and day-to-day operations as Cavdarovski explained, “The EditShare system Digistor installed has RAID redundancy, integrates with existing university infrastructure and allows our editors to work in various 4K resolutions seamlessly.”

Prowse echoed this sentiment saying, “It’s a flexible arrangement for constantly changing circumstances. Openness and flexibility of the solution is important and EditShare meets this perfectly. Courses and requirements change and we can easily add capacity, bandwidth or capabilities with plugins.”

The University of Sydney uses a 98TB EFS 300 system with 8 clients PC connections. These are both Mac and Windows computers, all connected via 10Gb network ethernet connections and all editors are able to open Adobe Creative Cloud projects at any time.

EditShare’s cloud platform EditShare FLEX has evolved to a suite of turnkey, ready-to-go solutions for remote collaborative workflows and video editing in the cloud. Users of EditShare FLEX choose the modules they need – including edit in the cloud and multi-premises synchronisation – and implement them in their own cloud account. This gives users an easy opportunity to implement cloud solutions which education institutions often consider the best way to utilise a combination of on-premise and cloud storage and editing. 

There are many on premises and cloud solutions at UTS. They run an animation render farm for the faculty that is on server blades in the data centre and processing of jobs is distributed to around 300 lab computers. UTS also has an HPC environment as well an Isilon which is widely used across the university. The faculty EditShare EFS can backup to Isilon which represents a cost saving to leverage other products in the EditShare solution.

Workflows are obviously at the core of these solutions as Cavdarovski explained, “We have a mix of projects throughout the year, some are quick turnaround with a single producer and editor, while others are 12 months in post and up 50 individual videos with shared resources across multiple editors.”

Prowse added, “We keep our workflows reasonably basic. EditShare is the file server for students’ media work. The workflows involve group spaces for group projects and these have a set folder structure. Students also have personal scratch space with quotas. Class materials are in spaces accessible to students from either the lab and suite facilities or on their BYO devices accessible from home via the client and VPN or on campus.”
 
A UTS shared storage workflow may also involve students borrowing faculty sound, lighting and video equipment and doing a shoot. They will then upload content to EditShare via a lab or studio computer.

It’s clear that both Cavdarovski and Prowse are big fans of the EditShare solutions for education shared storage environments they purchase from Digistor as Cavdarovski highlighted, “We have used smaller storage solutions in the past, but found they are very limited and lacked performance beyond one or two concurrent users compared to the EditShare solution we now have. We really like the FLOW application that we purchased as part of the EditShare package. It allows the team of editors to log content easily, accurately and create proxies for working offline and working flexibly. FLOW helps to ensure that we can always store, retrieve and broadcast the appropriate content.”

Whilst Prowse said, “We feel that EditShare has a flexible and futureproofed product that is not proprietary or rigid. It’s modular so we are not paying for capabilities that we do not need now but have the option to add capability, licences or services going forward. Lots of storage capacity in the EditShare solution is important and being on premise, we can leverage the fast network for connections, transfers and backup.”

When asked to explain what edge using the EditShare solutions Digistor provided gives their university Tom Cavdarovski concluded, “The EditShare system enables our team to work more efficiently, reducing menial tasks and streamlining complex workflows. This frees the team up to work in more creative and innovative space, which in this industry, is a what customers and partners want from content producers. Our experience with Digistor has always been very professional, I have been purchasing postproduction systems for over 20 years and they understand how to work with clients who work in large complex organisations, like a university.”

Whilst Simon Prowse concluded, “We have had excellent experiences with both EditShare and Digistor. This is our third renewal of hardware over 9 years and the sales and project process has been smooth each time. Any support issues are dealt with promptly and professionally too. My IT team has to be across a huge amount of knowledge to effectively manage all of the moving parts in this complex university environment.  Hence, we need to rely on good support for specialised solutions, applications and facilities. Thus, the great confidence we have in Digistor and EditShare is a very important factor for us.”

5 ways to beat the Christmas burnout

The lead up to the Christmas break is a particularly challenging time for many employees, as they feel their bosses are pushing them to their limit in order to meet business targets and end-of-year financial goals. In what should be a happy and fun season, many people are getting Christmas burnout that is going into Christmas feeling more stressed, anxious, and burnt out than ever.

Michael Bunting, a globally renowned leadership expert, believes that greater authenticity and self-awareness can resolves this issue.

Michael says, “A huge part of this problem is ‘image management.’ Image management refers to the time we waste or things like denial, saving face or masking our weaknesses. All too often, image management stops people from speaking up when they feel overwhelmed at work, out of fear that they will be perceived as being unable to do their jobs. By developing our self-awareness, we’re able to let go of the self-defeating patterns that are holding us back, allowing us to become our most authentic self at work and learn to speak up when it’s necessary.”

Heading into this Christmas season, Michael encourages people to do these 5 things to ensure they’re not feeling burnt out:

5 ways to beat the Christmas burnout

  1. Develop real self-awareness by letting go of any self-defeating patterns
  2. Practice radical candour with your bosses and co-workers
  3. Set healthy boundaries
  4. Prioritise rest
  5. Make your values a daily habit

Michael is also the author of Vertical Growth: How Self-Awareness Transforms Leaders and Organisations, published by Wiley.

West Tech Fest

Tech leaders and investors from across the US, UK, Asia Pacific region, and Australia are converging on the country’s premier tech festival, West Tech Fest 2022 which will be held at Perth Town Hall next week [Monday].

One of the key events will centre around how tech startups and businesses in Perth wanting to scale-up can secure investment by seizing opportunities in South East Asia.

Australia’s National Centre for Asia Capability, Asia Link business Chief Executive  Leigh Howard says the 10 countries which make up ASEAN form one of the largest economies in the world.

“With a young and technologically savvy population, rapidly growing middle class, and with post-pandemic economic recovery taking place, conditions in ASEAN are ripe to connect to communities and potential investors,” Howard says.

“The region is considered a major destination for foreign investment and opportunities.”

“Perth businesses will be in the box seat to expand and succeed by understanding the start-up landscape in ASEAN, specifically the trends investors are looking for, what opportunities exist and how to shape their business to connect with the region.”

The event will shine a spotlight on key growth areas, discuss pathways to seek funding, share in-region experiences, and explore broader trends within ASEAN.

“Asialink Business is Australia’s National Centre for Asia Capability mandated by the Commonwealth government to work with business and industry to create an Asia-capable Australian workforce,” he says.

The panel of experts will include:

  • Austrade Fintech Director, Betty Sun-Lucas.
  • Blue-chip technology, finance and data entrepreneur, Neal Cross.
  • Founder of payroll company Definitiv Group, Roy Mellon.
  • R3i Capital General partner and the pioneer behind The House of MedTech and House of DeepTech, Leesa Soulodre. 

Event Details:

“Pre Seed to Series Funding: Leveraging Opportunities in ASEAN”

12:30pm Monday December 5th

Perth Town Hall, 

601 Hay Street, Perth.

Christmas cash flow crisis

Australian businesses are being warned to prepare for cash flow challenges this Christmas with an increase in unpaid invoices, rising inflation and staffing shortages.

Internal data from funding solutions provider OptiPay shows the average SME is waiting on average 38 days to be paid and this is likely to be compounded by staff shortages, holidays and supply chain issues exacerbated by lockdowns in China.

“Preparing for the holiday season is a challenging task for any business,” says OptiPay CEO Angus Sedgwick.

“Business owners need to make sure they have a plan in place to manage seasonal fluctuations, extended hours and an increase in activity,” he says.

“The Christmas holiday period is a critical time for businesses to be on top of their cash flow.”

Tips for managing the Christmas cash flow crisis

  1. Create a Cash Flow Forecast

The best way of predicting the future is to look to the past. What happened last year at Christmas time? When were the seasonal peaks and what were the expenses and payments you encountered then? It’s vital to have a realistic forecast so you won’t underestimate or overestimate the cash you’ll need during the holiday season. Knowing when your cash inflow and outflow are the highest can help you set aside a cash buffer earlier in the year.

  • Minimise Overtrading Risks

The holiday season can quickly see businesses overwhelmed as they take up large orders they can’t fulfil or are not financially capable of undertaking. This poses a huge risk to cash flow. Plan ahead to make sure your company has enough stock and capital, or the ability to get this even at short notice. Invoice financing is a great option to look at in advance and a facility like this can help buffer those busy periods. 

  • Clear Your Inventory

Christmas is a great time to clear overstock of excess inventory and free up cash. Consider repackaging your products to make them more appealing for the holiday season. Or invest in a new marketing campaign to attract a different market of buyers. 

  • Build Better Relationships

Every business struggles with late invoices but an important part of this is developing and maintaining strong relationships with clients, customers and suppliers. Use the holiday period to show your appreciation to your long-time customers with exclusive offers or loyalty programs. Send your suppliers a Christmas card or a small gift. Cultivating a good relationship with others will help you gain trust and goodwill and will make it easier to address late or unpaid invoices should they arise. You don’t want your cash sitting with your debtor before the new year starts.

  • Cut Unnecessary Costs

The end of the year is a good time to reflect back and think about what unnecessary expenses you had this year. Sometimes the best way to find cash is to get rid of what you don’t really need. 

OptiPay provides invoice financing, a type of business finance that has been in Australia for over 40 years, and one of the most popular types of business finance in USA, UK and Europe.

“Access to traditional funding can be more difficult during the holiday season so the end of the year is a good time for businesses to think outside the box for a better solution,” says Mr Sedgwick.

“Invoice financing, which allows you to be paid up to 90% of your outstanding invoice value upfront is a great option for growing businesses, with funds accessible within 24 hours.”

“When your customer pays and the funds are received by your debtor finance provider, they’ll remit the remaining 10% minus a small fee to compensate for early funding.”

“For many businesses this is a convenient way to get that extra cash they need at this time

Philips UV-C disinfection light

As Australia continues to grapple with an ongoing jobs crisis making sure all members are safe from disease and sick leave doesn’t overwhelm workflows. The Philips UV-C disinfection light might be able to help.

Although Covid-19 has nearly been brought under control and offices have adapted, the likelihood of increased rainfall and renewed flooding is bringing a range of new health issues, such as rising dampness and mould. UV-C light technology could prove the difference in limiting the effects of the weather.

Research has revealed Philips UV-C disinfection upper air wall mount luminaires inactivated 99.99% of SARS-COV-2, the virus responsible for the COVID-19 disease, in the air of a room within 10 minutes. At 20 minutes, the virus was below detectable levels. Further, Multiple studies have confirmed that UV-C light is an established measure for disinfection. With wavelengths between 100-280 NM, it can prevent the spread of other contagious diseases, too including tuberculosis and influenza. It’s a clear indication that UV-C light plays a valuable part in keeping Australians healthy and working. The rollout of UV-C light technology is an affordable and effective tool for protecting workers and businesses from disease-inflicted disruptions. UV-C radiation is a known disinfectant for air, water and surfaces that can help mitigate the risk of acquiring an infection. UV-C can be used in numerous applications and spaces.

Construction supply challenges

The Australian Bureau of Statistics (ABS) has confirmed today the need for governments to focus on tackling construction supply challenges in the building and construction industry.

The release of the monthly Consumer Price Index (CPI), building approvals, and construction work done paints a clear picture of the flow on effect if inflationary impacts are not appropriately tackled says Master Builders Australia CEO Denita Wawn.

“Difficulties with the supply of materials and labour has been placing pressure on new home building activity. These unfavourable cost conditions helped push new dwelling purchase prices up by 20.4 per cent over the year to October 2022.

“The large rise in new home costs is one of the main reasons why the inflation rate has risen across the economy.

“There was a 2.2 per cent increase in the total volume of construction work done during the September 2022 quarter. This was largely driven by the solid increase in civil/engineering construction (3.4 per cent) over the quarter. However, there were also gains for both residential (1.3 per cent) and non-residential building (1.1 per cent) over the same period.

“Looking ahead, newly released approvals data indicate that home building activity will move lower over coming months.

“There was a 6 per cent drop in the total number of new home building approvals during October 2022 and a particularly sharp decline (-11.3 per cent) in the number of medium/high density dwellings.

“Governments at a state and territory level must double-down on their efforts to address issues that continue to frustrate the industry like lengthy delays in approvals for land title, development and building applications, and occupation certificates.

“Government must be strategic when it comes to significant policy changes, like the proposed IR Bill, and carefully consider its impacts against a challenging economic backdrop,” said Ms Wawn.

Salary underpayments effecting Australians

Salary underpayments are adding to Australian workers’ financial burden, as they struggle with rising inflation and increasing cost of living expenses. Two in three workers (64 per cent) are still experiencing underpayment issues, according to new data from global payroll and HR provider ADP – up from one in two just 12 months prior.

Findings from ADP’s annual People at Work 2022: A Global Workforce View, a survey of 1,400 workers in Australia, also found that one in nine workers (11 per cent) have reported that they are ‘always’ underpaid by their employers. Worryingly, this represents a doubling in underpayments in the last year alone. Additionally, over half of workers surveyed have experienced other underlying issues with their pay (57 per cent), such as failed payments or incorrect tax codes.

Australia’s growing underpayment issue is worsened by a reported lack of action from employers to correct payments quickly. More than 6 in 10 workers (61 per cent) say their employer has failed to resolve their underpayment issue within the next pay cycle.

Irina Shainsky, Legal Director ANZ at ADP, said, “At a time when inflation and the cost of living is at an all-time high, more and more Aussie workers are finding it difficult to pay their rent, bills, and basic necessities.

“It is more important than ever that employees are closely reviewing their pay and having conversations with their employers if issues arise. Employers have a responsibility to ensure they have the right systems in place to address payment issues.”

Issues with payments do not only affect employees, but have significant impact on businesses.

“Incorrect and late payments have the potential to create cash flow and staff retention issues for employers. These can also have knock-on effects on a business’ reputation,” says Ms Shainsky.

“Higher inflation impacts consumers and businesses alike. Organisations are struggling with higher inflation and increased costs across the board. As a global recession looms, their commercial success will depend on their ability to track and review business expenses as early, efficiently and accurately as possible.

“With States starting to legislate against wage theft, the focus has increasingly shifted to businesses’ legal obligations when it comes to correct payments. Employers must be aware of all relevant legislation to ensure they are compliant,” adds Ms Shainsky.

To help manage the complexity of pay, businesses are increasingly turning to integrated technology solutions to essentially ‘outsource’ payroll services. These technology solutions can help businesses pay their employees accurately and on time, while also having access to a secure portal to easily manage reporting and compliance.

“Employee salary underpayments have wide ranging implications on the Australian workforce and businesses alike, especially in the current financial climate. It’s imperative that companies source the expertise and tools required to address this issue to ensure their longevity as cash flow and employee retention continue to increase in importance for businesses,” concludes Ms Shainsky. For more information on ADP’s payroll and HR software solutions, go to au.adp.com.

Benefits of accelerating eInvoicing adoption

Xero, the small business accounting platform, hosted key government and business leaders in its Sydney office to discuss the benefits of accelerating eInvoicing adoption.

The event, hosted as part of NSW Small Business Month, was focused on sharing the lessons from early adopters of eInvoicing ‘send’ capability, and discussing how to accelerate the release of eInvoicing’s $28 billion productivity opportunity as estimated by the Australian Taxation Office.

Xero is supporting  small businesses to adopt eInvoicing – however, in order for it to truly take off, government and big business need to get on board and show leadership by sending eInvoices. 

eInvoicing is a key step in the digital transformation of Australia’s small businesses; it helps make the entire invoicing process not only faster, but also safer, more efficient and more secure (something that is especially pertinent in the current environment). 

Speakers for the event included Minister Victor Dominello, Australian Small Business and Family Enterprise Ombudsman Bruce Billson  and Joseph Lyons, Managing Director, APAC, Xero.

Joseph Lyons, Managing Director, APAC, Xero, said: 

Hosting an event for NSW Small Business Month was a privilege – it created an important opportunity to bring key business and government leaders together to have valuable conversations about the clear opportunity to drive Australia’s economy forward.

We know that eInvoicing goes a long way in boosting productivity and helping small business’ bottom line. But it doesn’t just increase efficiency and facilitate faster payment times; it’s also safer and more secure. 

By investing in digital capabilities such as eInvoicing, big business and governments play a critical part in driving the adoption of technology forward for small businesses, which will ultimately help Australia’s small business economy thrive. 

The Hon. Victor Dominello MP – Minister for Customer Service and Digital Government, Small Business and Fair Trading, NSW Government said:

At a time of heightened cyber security awareness and growing cost of doing business pressures, it is a perfect time to be talking about increasing the adoption of eInvoicing as part of Small Business Month.

Government and business should work together to explore what we can do to accelerate adoption of eInvoicing, and I am confident today’s gathering of key eInvoicing stakeholders will do just that. 

Report Demonstrates FedEx Economic Impact

FedEx Corporation has released the findings from its 2022 report that analyzed the company’s impact on the global economy with key regional and market-specific analyses from around the world at the conclusion of its 2022 fiscal year (FY 2022). The report, produced in consultation with Dun & Bradstreet (NYSE: DNB), a leading global provider of business decisioning data and analytics, for the first time analyzed the impact FedEx has on economies around the world.

The report found that FedEx played an integral role in helping businesses recover from the pandemic while overcoming strained supply chains and economic challenges. With nearly 550,000 employees worldwide, FedEx moved an average of 16 million shipments each day through its 5,000 facilities in FY 2022. The company’s network optimization and investments improved efficiency and capacity for FedEx customers.

“All around the world, FedEx helped individuals, businesses, and communities emerge from the pandemic by moving goods and providing services that connect us and power the global economy,” said Raj Subramaniam, President and CEO, FedEx Corporation. “The report illustrates the ongoing and important work we do every day, including supporting small- and medium-sized businesses which are the backbone of our local communities. We call this, the ‘FedEx Effect.’”

Measuring the FedEx Effect:

The shipping and logistics company plays a role in fueling innovation, creating, and supporting local jobs, as well as helping lift individuals and their communities regionally and in major markets around the world. For example:

  • FedEx worked with 360,000 suppliers globally who employed more than 16.5 million individuals. These businesses, many of which are small businesses, created significant economic activity within their local or regional markets and had a combined annual revenue of $700 billion.
  • FedEx global economic activity supported 193,000 additional jobs beyond the FedEx worldwide employee base in FY 2022, which is 20,000 more jobs than FedEx indirectly supported in FY 2021.
  • Small businesses made up 88% of the FedEx supply chain, and more than half of the FedEx supply chain spend in each region went to small businesses—which collectively supported roughly 810,000 small business jobs around the world.
  • In FY 2022, FedEx invested $6.8 billion—a 15% increase over FY 2021—in facility improvements, network optimization and infrastructure improvements, which correlated to direct economic growth in the respective markets.

Impact Across Asia Pacific, Middle East and Africa (AMEA)

The company’s presence in Asia, the Pacific, the Middle East, Indian Subcontinent and Africa serves more than 100 countries and territories in a highly inter-connected region that is playing an increasingly prominent role as a driver of global trade. To support the region’s economic recovery from the COVID-19 pandemic, FedEx made strategic investments, as outlined in the report, that contributed to a 13% increase in employment, supporting more than 58,000 jobs beyond its 37,000 team members in the AMEA region.

“Through our continuous commitment to the region we have helped support hundreds of thousands of businesses and communities still recovering from the pandemic,” said Kawal Preet, Regional President, Asia Pacific, Middle East, and Africa (AMEA), FedEx Express. “Our investments in our hubs in Guangzhou, Osaka and Dubai enable us to meet demand and optimize routes for our customers as supply chains fluctuate. Our new and improved facilities like the Clark gateway facility in the Philippines, as well as the consolidation at our Delhi hub create greater access to emerging markets and increase efficiency.”

Across the region the economic footprint continues to grow. The company recently established a direct commercial presence in Cambodia as well as in Saudi Arabia, Egypt and Jordan. FedEx also announced the plan to expand its gateway facility in Guangzhou, China by establishing a new South China Operations Center.

Moving to the Australian region

In Australia, FedEx began operations in 1989, and now employs over 5,600 team members across an extensive national domestic network with the ability to deliver to every address in the country. The company has more than 2,400 vehicles nationally and operates multiple flights in and out of Australia. FedEx continues to extend its footprint by creating access to more international markets and investing in new and upgraded facilities that will further enhance its delivery times for its international and domestic customers.

In October 2021, FedEx Express Australia announced additional weekly flights from Singapore to Sydney, Australia, doubling flight operations between the two countries. Australia is currently Singapore’s fourth-largest trading partner for exports, while Singapore is Australia’s largest two-way trading partner. FedEx Express Australia shipment volume in Singapore increased 22 per cent during FY 2022.

“We are continuously strengthening our operations in Australia to ensure we offer our customers the most robust solutions possible to support their needs,” said Peter Langley, Vice President of FedEx Express Australasia. “Throughout the pandemic, SMEs have been the most severely affected and FedEx has been supporting small and medium businesses as well as e-retailers in tapping domestic opportunities or accessing more international markets. This includes providing solutions that offer a personalised experience that will help businesses exceed customer expectations.”

              FedEx is committed to diversity, equity, and inclusion in the workplace, an important contributor to recent accolades including ranking on the World’s Best Workplaces list compiled by Fortune magazine in 21st place and being named as one of the best places to work in markets in AMEA including Indonesia, Philippines and Thailand. In October 2021, Kawal Preet signed the CEO statement of support for the Women’s Empowerment Principles established by the United Nations Entity for Gender Equality and the Empowerment of Women and the United Nations Global Compact. 

Giving Impact

The report shows that in FY 2022, FedEx donated over $86 million globally to charities and local non-profits in the communities where its team members live and work. In the AMEA region this includes environmental programs, childhood education, entrepreneurship, and healthcare initiatives to help improve lives. The company also served as a critical conduit for food aid deliveries to residents in Shanghai, China during COVID-19 lockdowns in the city and delivered vaccines and critical medical supplies to India, Korea, and Vietnam among others.


              FedEx is committed to connecting the world responsibly, through its stated goal of carbon-neutral operations by 2040 and pursuit of investments in renewable energy to power its operations.

Read the full FedEx Economic Impact Report and explore the FedEx Effect in communities and regions around the world.

Employee Screening is not just for new hires

Employees screening prospective hires to find out if they’re the right fit for your business is commonplace, but employee suitability shouldn’t stop at just the initial hiring process.

According to CEO at ‘know your people’ (pre-employment screening, verification and workforce compliance) technology company Kinatico, Michael Ivanchenko, by not regularly screening your employees, you could be exposing your business to unnecessary risk.

“Businesses that do not conduct regular ongoing employee screening can miss the warning signs that an employee is no longer competent to remain in their role or is unsuitable for an upcoming promotion,” said Mr Ivanchenko.

“Background checks are a hiring no-brainer. You want to ensure candidates are who they say they are. But after you’ve hired someone – you should be re-screening them on a regular basis.”

“While someone’s education credentials and previous employment history will remain constant throughout their career, it’s possible that other things may shift.”

“I would advise all businesses to really give serious thought to ‘who’ is working for you long-term.”

Mr Ivanchenko said having people in your business who have lied about their background, or their qualifications is serious, potentially criminal, and can have huge ramifications for the businesses who employed the individual.

“An employee’s criminal, driving and financial records can change over time, and in many instances, this won’t impact the ability of the individual to carry out their role,” said Mr Ivanchenko.

“But what would happen if a financial advisor at your business went bankrupt and didn’t disclose this information?”

“While we usually focus on the price paid by the individual at fault, a business can still suffer significant brand damage, even if they’re found not to have breached any laws and did the right thing by reporting a crime as soon as they became aware of it.”

Mr Ivanchenko said if your business failed to carry out ongoing background screening, you could be putting your clients (and possibly their investment) in jeopardy, with you being potentially liable for any fallout.

Employee Screening obligations for a business included:

  • Providing a safe working environment: It is an employer’s duty to protect the interests of clients, stakeholders and staff. Employers are responsible for maintaining a safe working environment, including ensuring all employees are appropriately screened on a regular basis.One-off checks before an individual is hired will not suffice long term, as any changes to their criminal or financial history, for example, may not be uncovered until it is too late. Government regulations within specific industries are also important. If found to be non-compliant – such as not conducting the appropriate level of screening, or not re-screening employees regularly – then hefty fines, reputational damage or prosecution could result.
  • Promotions should always involve re-screening: As well as a background screening policy that covers re-screening, in-house promotion policies are important.Often, the new responsibilities that come with a promotion won’t encompass a specific check that will prevent the individual from getting the position. But it may uncover a problem in the original hiring process, such as a criminal conviction that impacts their ability to do their job safely, or a bankruptcy that affects the trading license of a business.Another example isan aged-care worker applying for a more senior role – this new position may require them to drive a business car to collect and return residents to the facility. When joining the business initially, there was no need for a driver’s licence check, since the employee had no driving duties. Or they did have that check, but in the years since they have had their licence suspended.Not completing a re-screening check like this can be devastating for both the business, and the safety of the facility’s residents.
  • Different checks for different industries and duties: Businesses will need to work with their hiring managers and HR team to determine the order – and frequency – of ongoing checks. (Common background checks are at the end of the release.)

Mr Ivanchenko said the best way businesses could feel more assured they truly “know their people” was to sign up to an online monitoring platform, like Cited (see below).

Common Employee Screening background checks:

  • Driving Licence and Traffic Checks
    For driving-based roles where companies need to ensure employees are still licensed and have a solid driving history.
  • Working with Children Check
    In Australia and New Zealand, it’s mandatory for people working in the paid and volunteer children’s workforce to complete a Working with Children Check every three years (or Children’s Worker Safety Check as it’s known in New Zealand). It is illegal to engage anyone in child-related work if they don’t have a valid check.
  • VEVO Visa and Work Entitlement Check
    Work entitlements may change over the course of an individual’s employment, so a quick check can provide verification. Likewise, an employee’s visa status will probably change over the course of their employment – failing to comply with TSS Visa conditions could see your business face significant fines.
  • National Police Checks

Whether it’s a National Police Check, an AFP Check or a Criminal Record Check (NZ), regular employee screening will give you the relevant insight you need to ensure the appropriate people are in their roles.